HR Update Fall 2014
HR Update, October 2014 (PDF)
New Time-Off Benefits and Leave Policy
Staff Handbook: Chapter 5 (Section 522)
In accordance with the new Massachusetts Domestic Violence Leave law signed into law on August 8, 2014, employees who have been the victim of domestic violence or sexual abuse are entitled to job–protected leave. The Domestic Violence Leave policy can be found in Section 522 of the Staff Handbook. If you have questions about this policy, please call Human Resources at ext. 2268.
New Retirement Plan Website
Human Resources and ING are excited to announce our new Retirement Plan website, smithcollege.prepare4myfuture.com. This website provides you with convenient access to a variety of information including an overview of the plan, frequently asked questions, and investment-related information. You may also schedule an appointment to meet with your local ING Representative, Mary Ellen Gordon. Within My Learning Center, there are planning tools and calculators like My Retirement Outlook. This tool may help you identify any potential future shortfalls in your retirement savings and get a better understanding of what's needed to meet your retirement income objectives. Are you ahead, or do you have some catching up to do? It’s an easy and quick way to check where you stand. The Seminar Library provides online educational seminars covering a variety of financial education topics that you may view at your own pace whenever and wherever it is convenient for you.
To help you manage your retirement plan accounts, Planwithease is a plan administration service that consolidates your account information and allows you to request withdrawals, if eligible, from prior Smith College investment providers. Through Planwithease, you can see a summary of your account, showing each of your investment providers and your contract information. To access Planwithease, visit smithcollege.prepare4myfuture.com and select planwithease.com from the drop down box under Account Login. Click here to view additional information about Planwithease including log-in instructions.
Information for Internal Candidates for Staff Positions
On September 3, 2013, Human Resources launched a new recruitment management/applicant tracking system called HireTouch that replaced PeopleAdmin for staff searches. Employees applying for internal positions should now log on through the Smith portal using your network username and strong password. Click on the My Info tab, and in the Links For Work section, click Internal Postings for Staff Applicants. If you have any questions, please contact Serena Harris at ext. 2289.
Emerson-Lewis Fund Available for Employees in Need
The Emerson-Lewis Fund was established in 1921 by the Smith Class of 1901 in memory of two classmates. Income from the Fund, which is administered by a committee, is used to assist employees of the college community in times of emergency when a gift of money would come in useful. While the funds at its disposal are limited, the committee hopes that they will not only provide financial assistance, but will also convey the support of a caring community.
Written applications to the Fund may be made either by an individual or by the individual's supervisor. Applications should be addressed either to Justina Gregory, Chair, Emerson-Lewis Committee, Neilson Library 3/13 or to Rebecca Lindsey, Board of Trustees Office, College Hall 205. They should explain the circumstances of the emergency, request a specific sum, and be accompanied by proof of expenditures.
News from the Controller's Office and the Office of Human Resources
In a continuing effort to identify and implement cost-saving initiatives across campus, the Controller's Office and the Office of Human Resources are initiating a transition to move casual employees, including Smith students working during the summer, to Web Time Entry. The college defines a casual employee as an individual who is paid by Smith and:
- works fewer than 64 hours per month, or
- works more than 64 hours per month, up to three months, or
- works part time more than three months ongoing (fewer than 17.5 hours per week) or full time up to five months.
If you manage or supervise casual employees for your department, you will be contacted to set up a transition plan to migrate those employees onto Web Time Entry.
During the transition process, existing casual employees will have assigned to them a new position control number and the Index number will no longer be used. The accounting for these individuals will not change, and there is no need to have the positions authorized again.
This transition will occur throughout the summer, and we will be working closely with each department to ensure that the necessary training is in place for both casual employees and approvers.
Please note: There will now be a separate process for hiring returning Smith students in the summer. For information on hiring a casual employee or a returning Smith student for the summer, visit the Applicant Management System page.