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What's New in HR

Available now! Employee Survey on Retirement Information

(Posted Friday, April 4, 2014)

Human Resources and ING would like to know whether the retirement-planning information and tools we’re making available to you are helpful, and whether there are any gaps. Interested in telling us what you think? Our survey is designed to take only a few moments to complete. All responses will be confidential, and used only in combination with those from others who reply.

To take the survey now, please visit smithcollege.prepare4myfuture.com and find the "Employee Survey" link under “Plan Information” at the top, right side of the page or choose “Online Survey” from among the scrolling messages in the center of the page, and click on "Take the Survey Now!" Thank you!

New! HR Update – Retirement Edition, Spring 2014

(Posted Monday, March 31, 2014)

You’ll soon receive the latest edition of the HR Update - the Retirement Edition in your campus mailbox. Please keep this HR Update handy. There are many helpful websites and phone numbers together on the last page for your convenience. In case your HR Update hasn’t arrived yet, the electronic version is available here:

http://www.smith.edu/hr/docs/news_hrupdate_Spring2014.pdf

ING Announces Rebranding

(Posted Tuesday, March 11, 2014)

In April 2013, ING U.S. revealed its future name: Voya Financial™. This year you’ll begin to experience ING’s shift to the Voya brand. To help ensure that it’s a smooth transition, the name change will take place over time and in various stages. As a result, you may see both ING U.S. and Voya at times until the rebranding efforts are complete. By year’s end, however, you’ll come to know ING as Voya.

The transition begins on May 1, when the fund options administered by ING U.S. Investment Management that are available in your retirement-savings plan will undergo the change to the Voya brand. (For example, the ING MidCap Opportunities Fund will become the Voya MidCap Opportunities Fund.) ING funds managed by other fund families will change from ING to Voya. It may take several months for certain materials, such as the fund fact sheets, to take on the Voya name, but it’s important to note that only the names of the impacted funds are changing; management, fees, objectives, and portfolio composition of each fund will remain exactly the same.

For more information, visit http://www.voya.com. If you have any questions about these changes, please call ING Customer Service, at 1-800-584-6001.

New Retirement Plan Website

Human Resources and ING are excited to announce our new Retirement Plan website, smithcollege.prepare4myfuture.com. This website provides you with convenient access to a variety of information including an overview of the plan, frequently asked questions, and investment-related information. You may also schedule an appointment to meet with your local ING Representative, Mary Ellen Gordon. Within My Learning Center, there are planning tools and calculators like My Retirement Outlook. This tool may help you identify any potential future shortfalls in your retirement savings and get a better understanding of what's needed to meet your retirement income objectives. Are you ahead, or do you have some catching up to do? It’s an easy and quick way to check where you stand. The Seminar Library provides online educational seminars covering a variety of financial education topics that you may view at your own pace whenever and wherever it is convenient for you.

To help you manage your retirement plan accounts, Planwithease is a plan administration service that consolidates your account information and allows you to request withdrawals, if eligible, from prior Smith College investment providers. Through Planwithease, you can see a summary of your account, showing each of your investment providers and your contract information. To access Planwithease, visit smithcollege.prepare4myfuture.com and select planwithease.com from the drop down box under Account Login. Click here to view additional information about Planwithease including log-in instructions.

Information for Internal Candidates for Staff Positions

On September 3, Human Resources will be launching a new recruitment management/applicant tracking system called HireTouch that will replace PeopleAdmin for staff searches. Employees applying for internal positions should log on through the Smith portal using your network username and strong password. Click on the My Info tab, and in the Links For Work section, click Internal Postings for Staff Applicants. If you have any questions, please contact Serena Harris at ext. 2289.

Emerson-Lewis Fund Available for Employees in Need

The Emerson-Lewis Fund was established in 1921 by the Smith Class of 1901 in memory of two classmates. Income from the Fund, which is administered by a committee, is used to assist employees of the college community in times of emergency when a gift of money would come in useful. While the funds at its disposal are limited, the committee hopes that they will not only provide financial assistance, but will also convey the support of a caring community.

Written applications to the Fund may be made either by an individual or by the individual's supervisor. Applications should be addressed either to Justina Gregory, Chair, Emerson-Lewis Committee, Neilson Library 3/13 or to Rebecca Lindsey, Board of Trustees Office, College Hall 205. They should explain the circumstances of the emergency, request a specific sum, and be accompanied by proof of expenditures.

News from the Controller's Office and the Office of Human Resources

In a continuing effort to identify and implement cost-saving initiatives across campus, the Controller's Office and the Office of Human Resources are initiating a transition to move casual employees, including Smith students working during the summer, to Web Time Entry. The college defines a casual employee as an individual who is paid by Smith and:

If you manage or supervise casual employees for your department, you will be contacted to set up a transition plan to migrate those employees onto Web Time Entry.

During the transition process, existing casual employees will have assigned to them a new position control number and the Index number will no longer be used. The accounting for these individuals will not change, and there is no need to have the positions authorized again.

This transition will occur throughout the summer, and we will be working closely with each department to ensure that the necessary training is in place for both casual employees and approvers.

Please note: There will now be a separate process for hiring returning Smith students in the summer. For information on hiring a casual employee or a returning Smith student for the summer, visit the Applicant Management System page.