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Policies & Procedures

Special Arrangements

No scheduled or self-scheduled examination may be taken outside the regular examination period without prior permission of the Administrative Board. Written requests must be made to the Administrative Board through the class dean (not to individual faculty members).

Students are not permitted to complete examinations early and are not permitted to make special arrangements with faculty to complete exams outside the examination period. Students making their end-of-semester travel arrangements should be sure that their plans do not conflict with the examination schedule; requests to take final examinations early will not be considered.


Only the class dean may authorize an extension for any reason beyond the end of the final exam period. Such extensions, granted for reasons of illness, emergency or extenuating personal circumstances, will always be confirmed in writing with the faculty member, the registrar and the student. An individual faculty member, without authorization by the class dean, may grant extensions on work due during the semester through the last day of exams.

For students granted an official extension by the class dean, make-up examinations will be administered by the Office of the Registrar and must be completed by the deadline set by the class dean.

Five College Students

Five College students enrolled in Smith courses are held to the guidelines published here concerning final exams and papers. Five College students requiring extensions for reasons of health or emergency should contact the Class Dean's Office at Smith.


If a student is too ill to write an examination, she should report to Health Services before the examination is scheduled to begin. In case of illness which occurs after an examination has begun, the student should go directly from the examination center to Health Services, not to her house. In the case of a scheduled examination, she should leave her examination materials with the instructor if he/she is present, or on the desk in the examination room. Students taking self-scheduled examinations should leave their examination materials with the supervisor of the center where the exam was received. In both instances, Health Services will notify the registrar and class dean that the student is ill and unable to complete the exam during that period.

Missed Exams

A student who is late for an exam may write for the remaining time in the examination period but may not have additional time. The Administrative Board has ruled that a grade of E shall be given for examinations missed because of carelessness, oversleeping, misreading the schedule, poor planning, etc.

Tardiness & Late Exams

A student who arrives late for a self-scheduled exam may write for the remaining time, but must turn in all papers by the closing time for all sessions. A student who arrives on time but who must wait in line to pick up her exam will not be penalized. Completed exams and all used and unused blue books must be returned to the centers in resealed envelopes, and must be handed to one of the workers, who will record the time received.

Extra time taken to write an exam is considered a violation of the Academic Honor Code and will be reported to the Academic Honor Board.