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A Culture of Care >> Read Smith’s plans for the spring 2022 semester.

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Office of Student Affairs

Group of students talking on campus

The mission of student affairs is to engage the whole student in a process of self-discovery to thrive in a complex and diverse global society. Our office helps students access a variety of services, programs and activities. We work closely with the dean of the college and dean of students, first-year student programs, medical, counseling and wellness services, residence life, student engagement, equity and inclusion, multicultural affairs, religious and spiritual life and other partners throughout campus.


Important Spring 2022 Arrival Information

Highlights

All students must register their arrival day. Students can update their arrival time on the Arrival Registration page. Any student that experiences travel challenges and arrives outside of the time they planned to arrive should update their arrival time and must test upon arrival or the next morning the testing center is available.

Students must PCR test upon arrival and PCR test three times weekly following their arrival. Testing should occur with at least 24 hours between each test. Students must remain in quarantine until they receive a negative PCR test. Quarantine means the following: remain in your room, refrain from going to class or other activities in person, be masked when possible for restroom use, and use grab-and-go for meals.

All students may begin arriving to campus as soon as possible and must return to the college by January 22, 2022, at 9 p.m. 

Booster shots will be required for all eligible students by January 21, 2022, or within 30 days of eligibility. Students must upload a copy of their updated vaccination card, reporting the date on which they received their booster shot, to the Schacht Center’s confidential patient portal by Friday, January 21, 2022 (or 30 days after becoming eligible for a booster if eligibility is after December 21, 2021). Uploading instructions can be found on the Schacht Center’s website.


Arriving and Living at Smith

Prearrival: All students are expected to follow “safer at home” protocols for seven days prior to arrival on campus (e.g. self-isolating and taking every precaution for reducing coronavirus exposure for seven days prior to returning to campus and then, if possible, traveling to campus with limited use of public transportation.)

Testing: Before returning to Northampton, all students should try to get tested for COVID-19. Students will be required to take a PCR test immediately upon arrival. Three-times-per-week testing will be mandatory for all students once they return to campus. Students should test at the first available testing appointment following their arrival.

Minimizing contact upon return: Students must remain in quarantine until they receive a negative PCR test. Quarantine means the following: remain in your room, refrain from going to class or other activities in person, be masked when possible for restroom use, and use grab-and-go for meals. Students should try to minimize nonessential contact until they have received their second negative PCR COVID-19 test through the on-campus testing program three–five days following the first PCR test.

Dining: All dining will be to-go only throughout the arrival process. There will be no seating in dining rooms, and meals should be eaten either in individual rooms or areas where physical distancing can be maintained

Travel: Once on campus, students may not travel beyond Northampton. Exceptions to this rule (e.g. family emergencies and medical needs) may be granted by the Office of Student Affairs. Exemption requests can be submitted on this request form. Instructor and student travel for academic purposes must now be approved by the Office of the Provost and Dean of the Faculty. This includes all Smith-sponsored travel beyond Northampton, including travel that may already be planned or booked. Travel updates for Athletics will be noted on the Athletics website. International students should contact the Office for International Students and Scholars with questions about international travel. Questions about study abroad should be directed to the Study Abroad Office.

Guest Policy: Up to two vaccinated external guests (people outside of Smith College’s COVID-19 testing protocol) can assist each student on move-in day. Please note that guests must be masked at all times indoors, no dining is available for guests, and guests may not stay overnight.


Vaccine/Booster

Returning Students must upload a copy of their updated vaccination card, reporting the date on which they received their booster shot, to the Schacht Center’s confidential patient portal by Friday, January 21, 2022 (or 30 days after becoming eligible for a booster if eligibility is after December 21, 2021). Uploading instructions can be found on the Schacht Center’s website.

New Students must upload a copy of their health records, COVID-19 vaccination card, reporting the date on which they received their COVID-19 vaccine and booster shot, to the Schacht Center’s confidential patient portal prior to their arrival. Booster vaccines must be included unless you are not yet eligible, in which case you must receive your booster within 30 days after becoming eligible. Uploading instructions can be found on the Schacht Center’s website. Vaccinations are required in order to receive a key; students without access to vaccines must contact the Schacht Center at least two weeks prior to arrival to make arrangements.

Please do not come to the college on your arrival day if you are experiencing symptoms of COVID-19. Contact student affairs at 413-585-4940 with questions or concerns.


Register Your Arrival

Students must register their arrival as soon as they are able and at least seven days prior to their return.

Off-campus students should register their arrival and begin testing three times weekly as soon as they wish to resume access to campus. Please remember that all off-campus students must have a negative test result from the Smith College testing program before on-campus engagement.

New Students should register their arrival day for the day they were instructed to come to campus for check-in.


Testing Hours

Testing registration—Students should test at the first available testing appointment following their arrival.

TESTING CENTER HOURS

  • January 3–21, 2022
    Monday–Friday, 7 a.m.–5 p.m.

  • January 15–16, 2022 (New Weekend Testing Hours)
    Saturday and Sunday, 12:30–4:30 p.m.

  • January 22, 2022
    Saturday, 1 p.m.–9 p.m.

  • January 23, 2022 (New Weekend Testing Hours)
    Sunday, 12:30–4:30 p.m.

The Testing Center is located in the Campus Center Carroll Room.

Students will receive a PCR test on their first day of arrival, following their first tests they will resume regular PCR testing.

Any student that experiences travel challenges and arrives outside of the time they planned to arrive must update their arrival time and test upon arrival or the next morning the testing center is available. Students can update their arrival time on the Arrival Registration page.


Check-In/Check-Out

Upon arrival to campus you must check-in to confirm your arrival and access to campus and testing

If you leave campus for approved travel for more than 24 hours check-out and upon return to campus you must check-in and resume testing—this is to support house logistics (dining, staffing), testing (supplies, staffing and set-up), and testing compliance data. Please refer to the travel expectations noted above.


Testing Compliance

All students must begin three times weekly testing upon arrival to campus. Your “missed tests” have been reset to zero following your arrival day for the spring semester. Students who do not test three times weekly following arrival will be subject to Conduct Board follow-up.

Someone in my family currently has COVID or I have been recently exposed to COVID. Can I come to campus?

  • If you are vaccinated and boosted, you may return to campus provided you are symptom free, commence testing upon arrival, and wear a well-fitted surgical or KN95 mask (available at the Campus Center test site) for 10 days following your exposure.
  • If you are vaccinated and not boosted or unvaccinated, do not return to campus until five days have passed following your last day of exposure. You may return to campus provided you are symptom free, commence testing upon arrival, and wear a well-fitted surgical or KN95 mask (available at the Campus Center test site) for 10 days following your exposure. When possible, we recommend that you test (rapid antigen or PCR) prior to returning to campus on day five or later than your last exposure. 

I had COVID during the break, and have recovered. Can I come to campus?
Please contact testingandtracing@smith.edu to let them know when you tested positive and for further directions. You cannot return to campus unless you have completed at least five days of isolation if you are vaccinated and 10 days of isolation if you are not fully vaccinated. We encourage you to rapid test at home and receive a negative result before returning. 

I currently have COVID (symptomatic or asymptomatic) and have not completed my isolation period. Can I come to campus?
Do not come to campus if you currently have COVID. Please contact testingandtracing@smith.edu to let them know when you tested positive and to receive further directions.

As a student, how should I prepare for my safest return to campus?

  • Safer at Home: All students are expected to follow “safer at home” protocols for seven days prior to arrival on campus (e.g. self-isolating and taking every precaution for reducing coronavirus exposure for seven days prior to returning to campus) and then, if possible, traveling to campus with limited use of public transportation
  • Testing: Before returning to Northampton, all students should try to get tested for COVID-19. Students will be required to take their first PCR test immediately upon arrival. Three-times-weekly testing will be mandatory for all students once they return to campus. 
  • Register your arrival
  • Schedule your PCR test
  • Upload your booster vaccine information to the Schacht Center’s confidential patient portal

As a student, I have been instructed to isolate or quarantine and cannot go to class. What do I do about my classes?
Your contact tracer will put you on a status known as ‘short term medical absence’. This status will be shared with your class dean and excuses you from attending class in-person. You should contact your faculty directly for guidance on completing missed work. If you have questions or concerns related to your coursework, contact your class dean directly.

I am a student and I have to travel outside of Northampton during the limited travel period. What do I do?
Once on campus, students may not travel beyond Northampton. Exceptions to this rule (e.g. family emergencies and medical needs) may be granted by the Office of Student Affairs. Exemption requests can be submitted on the request form.

As a student, I want to take remote classes for the semester. Is that an option?
Following the arrival process, all classes will be offered in person.

My roommate and I are returning on different days. How does this impact our quarantine periods?
Each student is required to complete their own quarantine period. While a roommate is awaiting their PCR test result the other roommate(s) who have received their negative PCR test result are encouraged to "lay low" (limit contacts). Testing three times weekly supports identifying COVID positives quickly and efficiently.

Where can I find the most up-to-date testing center hours?
Testing Center Hours and appointment sign-up

Do I need a negative PCR test to resume my work-study position?
All students must have a negative PCR test to resume campus engagement and work.

What are the different modes of operation?
Modes of Operation

If I got my booster at Smith College vaccine clinic, do I need to upload it into the medical portal?
If you are a student and received your booster from Smith College, you do not need to upload it into the medical portal.

What is the arrival plan for off-campus students?
All students must have a negative PCR test to attend in-person class or begin any campus engagement. PCR test results take approximately 48 hours to receive. Students should plan accordingly. Off-campus residents should plan to arrive by January 27 or January 28 before 5 p.m. in order to receive a negative PCR test prior to their first in-person class. Arrival registration is not required for off-campus students. External PCR tests (not from Smith) will not be accepted and rapid tests will not be available for in-person class attendance.

If I am having a personal difficulty and need a test exemption, who do I contact?
Test exemptions are limited and handled on a case-by-case basis. If you wish to discuss your testing concern with someone in student affairs please make an appointment with one of the team members.

 

Contact

Office of Student Affairs
Clark Hall 101
Smith College
Northampton, MA
Phone: 413-585-4940
Email: studentaffairs@smith.edu

Regular office hours are Monday through Friday, 8:30 a.m.–4:30 p.m.
Summer office hours are Monday through Friday, 8 a.m.–4 p.m.