Classes

Overview

Term: 5 years
Contact: Your class manager

Provide leadership to class volunteers and class members. Communicate regularly with class volunteers to ensure that they are fulfilling their responsibilities; ensure that the class maintains a website and/or presence on social media; appoint assistants for any and all projects.

Responsibilities

• Work with your class manager to send two newsletters per year to your class (production support and suggestions for content will be provided by your class manager).
• Arrange an annual meeting with class officers, either at a mutually convenient location or via conference/video call.
• Maintain regular contact with the Executive Committee.
• Participate in training offered by Smith College.
• Attend Reunion.
• In case of a resignation or vacancy, consult with Smith College and other class volunteers to determine an appropriate course of action.
• Oversee the process of putting together the class slate for the next 5 years after Reunion.
• Maintain contact with the Reunion chairs during the planning and scheduling of Reunion events.
• Keep records of important class literature, communications with class officers and class members, and correspondence of note.
• Make an annual gift to The Smith Fund.
• At the conclusion of your term, transfer all records to your successor and send any pertinent information to the Smith College Archives.

Overview

Term: 5 years
Appointments Made by Reunion Chairs: House Representatives, Program/Activity Chair, Headquarters Chair, Parade Chair and Mini-Reunion Chair
Contact: Your class manager

Reunion chairs appoint classmates to committees and oversee the work involved in planning Reunion. We recommend electing two Reunion co‐chairs.

Responsibilities

• Identify and recruit classmates for the Reunion committee.
• Plan class-specific Reunion programming and coordinate the development of a Reunion theme and graphics.
• Oversee the Reunion budget.
• Participate in training offered by Smith College.
• Attend the Reunion of the preceding class as an observer one year before Reunion.
• Complete a post‐Reunion report to be shared with the succeeding Reunion chair(s) and Smith College.
• Make an annual gift to The Smith Fund.
• At the conclusion of your term, transfer all records to your successor and send any pertinent information to the Smith College Archives.

Overview

Term: 5 years
Contact: Associate Editor of the Smith Alumnae Quarterly or your class manager

The class secretary is responsible for submitting a class notes column four times a year for the “Alumnae Lives” section of the Smith Alumnae Quarterly (SAQ).

Responsibilities

• Write a class notes column for the SAQ and submit it by the required deadlines.
• Communicate with the associate editor as needed.
• Report any changes in a classmate’s contact information to the records department.
• Participate in training offered by Smith College.
• Make an annual gift to The Smith Fund.
• At the conclusion of your term, transfer all records to your successor and send any pertinent information to the Smith College Archives.

Overview

Term: 5 years
Contact: Your class manager

The class treasurer is responsible for the fiscal management of the class treasury. Smith College oversees the class treasuries in-house, with classes still having control of their funds. Expenses are authorized by the class treasurer or president.

Responsibilities

• Authorize payment of all class bills and volunteer reimbursements.
• If the class chooses to collect dues (most classes rely solely upon revenue generated by Reunion registrations), solicit dues from class members.
• In consultation with the Reunion chair, ensure that the class has a firm financial base from which to launch a Reunion.
• Assist the Reunion chair in developing a Reunion budget. Ensure that the class does not incur a loss due to Reunion.
• Submit an itemized financial statement to the class president for inclusion in any class communications as necessary.
• Participate in training offered by Smith College.
• Make an annual gift to The Smith Fund.
• At the conclusion of your term, transfer all records to your successor and send any pertinent information to the Smith College Archives.

Overview

Term: 5 years
Contact: Your class manager

The class web chair is responsible for creating and maintaining the class website and/or the class presence on social media sites (Facebook, Twitter, etc.). The class web chair should be familiar with web development and digital photography.

Responsibilities

• Create and maintain the class website, using either Smith templates or web development software; ensure that it is linked through the Smith website.
• Share news of the class and college using social media.
• Obtain permissions before identifying classmates in a photo or document.
• Share news from the Smith Fund on the class website and/or via social media.
• Participate in training offered by Smith College.
• Make an annual gift to The Smith Fund.
• At the conclusion of your term, transfer all records to your successor and send any pertinent information to the Smith College Archives.

Overview 

Term: 5 years
Contact: Your class manager

The fund team coordinator serves as the leader for the fund team and the link between the Smith class manager and class fund team members, including fund agent(s), special gift chair(s), memorial chair(s) and planned giving chair(s) as applicable. The fund team coordinator appeals directly to class officers and fund team members to ask for support, and helps strategize ways to increase participation and dollars.

Responsibilities

• Work with college staff to identify and recruit potential Smith Fund volunteers.
• Help coordinate class fund outreach and communication with your class manager.
• Represent the Smith Fund’s goals and objectives.
• Coordinate the communication between the fund team and class officers.
• Solicit class officers and fund team for gifts each fiscal year.
• Thank class officers and fund team members when they make a gift.
• Participate in training offered by Smith College.
• Make an annual gift to The Smith Fund.
• At the conclusion of your term, transfer all records to your successor and send any pertinent information to the Smith College Archives.