Gym Access Policy

Gym Access and Eligibility Policy

Updated January 16, 2024

Eligibility

  • Active benefit-eligible employees (faculty and staff) as defined in the employee handbook are eligible to use the athletic facilities with a OneCard
  • Affiliates, casuals, and other employees who are non-benefit-eligible are not eligible for athletics facility access
  • Dependents (including spouses and child dependents) of active benefit-eligible employees may receive a OneCard and use the athletic facilities if they meet the following criteria:
    • Child dependents ages 16–23 with a OneCard
      • Children under 16 may not receive a OneCard but are allowed gym access when accompanied by and actively supervised by a parent/guardian
    • Current Spouse of benefit-eligible active employee
    • Are listed under the sponsoring employee’s dependents in Workday
    • An active OneCard must be presented to use the gym
    • Exclusions: Parents, domestic partners, foster children, ex-spouses, ex-domestic partners, and other relatives are not considered eligible dependents
  • Emeriti are eligible to use the athletic facilities with an Emeriti OneCard
  • Spouses of emeriti who obtain a dependent/spouse OneCard, will be allowed to use the facilities
  • Qualified staff retirees* are eligible to use the athletics facilities with a Retiree OneCard.
  • Staff retiree spouses and dependents are not eligible.

*Retirees, defined as individuals with 10+ years of service at the college who left in good standing at age 62 or older with a Retiree OneCard.

Check Your Benefit Eligibility New Employee? Get Your OneCard

Having Trouble Accessing the Facility With Your OneCard?

Active benefit-eligible employees (both faculty and staff) are eligible to use Smith College’s athletic facilities with a OneCard. 

Dependents (including spouses and child dependents of active benefit-eligible employees) may receive a OneCard and use the athletic facilities provided they meet the eligibility criteria.

If you are experiencing difficulties accessing Smith College’s athletic facilities with your OneCard, explore our troubleshooting guide for different situations below.

Please follow the appropriate instructions to set up, fix, or get support for your access issues before reaching out to ITS or Human Resources for further assistance.

Note: Employees in casual, contingent, pro rata, or temporary roles do not qualify for gym access at this time. Spouses and dependents of retirees do not qualify for gym access at this time.

*Individuals with 10+ years of service at the college who left in good standing at age 62 or older with a Retiree OneCard.

Person Type

Issue

Troubleshooting steps

Benefits Eligible Employee, Emeriti, Retiree*

OneCard not working

Email OneCard@smith.edu.

Eligible Dependent, Emeriti Spouse

Don’t have a OneCard

Visit the ITS site for information on obtaining a OneCard.

Eligible Dependent, Emeriti Spouse

OneCard not working

-Confirm the dependee is a Benefits eligible employee.

-Confirm the dependent is an eligible dependent.

-Confirm the dependent is correctly updated in Workday (Workday help articles: Add, Edit, or Delete Dependents).

-Email OneCard@Smith.edu.

Alums

Don’t have gym access

A limited number of alum gym passes are sold each year. Learn more about Alum Memberships.