Article VIII

Article VIII. Public Relations Committee (PR Committee)
Section 1. Members
  1. The chair;
    1. The Secretary of SGA shall be the chair.
    2. The student shall be a rising sophomore, junior, or senior, elected in the spring all-college election for a term of one year.
    3. The student shall be enrolled and on campus for the full year. A student either studying abroad or graduating early is not eligible to run for this position.
    4. The term shall begin at the cabinet meeting following the regular spring election. It shall end on the last cabinet meeting in the following academic year. The student shall be available for counsel to the successor for the remainder of the academic year.
    5. The student shall record minutes of Senate meetings and make them available on the SGA Social Network Page.
    6. The student shall handle cabinet communications, including but not limited to the SGA email account and social media.
    7. The student shall be responsible for SGA publicity.
    8. The student will form and run a Public Relations Committee of senators to aid with maintaining SGA's visibility both on and off campus.
    9. The student shall be responsible for coordinating and maintaining 7 Sisters Coalition relationships and is a member of the 7 Sisters Coalition Coordinating Board.
    10. The student shall sit on the Five College Student Coordinating Board.
      1. If the student is unable to attend, they are responsible for appointing an alternate member of the Cabinet or the vice chair(s) to accompany the SGA president.
    11. In the event that the office of chair of PR is vacated, it shall be filled, for the remainder of the term, by the vice chair(s) of PR.
  2. The vice chair(s);
    1. The student(s) shall sit on the Public Relations Committee.
    2. The student(s) shall be elected in the fall from the committee's membership via an internal election for a term of one year.
    3. No more than two PR Committee members shall be elected to the position of Vice Chair(s).
    4. The student(s) will assist in running Public Relations Committee meetings and ensuring PR initiatives are divided amongst committee members.
    5. If the secretary is unable to attend a Cabinet or Senate meeting, the student(s) shall stand-in for the secretary and are responsible for communicating with the secretary.
    6. If the SGA secretary is unable to attend a Five-College Student Coordinating Board, the vice chair(s) are to accompany the SGA president.
  3. At least five members-at-large.
    1. Members of the association at large shall be selected through the Senate. All shall be elected for a term of one year.
Section 2. Duties and Powers
  1. The Public Relations Committee shall maintain a professional relationship online to represent the Smith College Student Government Association.
    1. The Public Relations Committee will update, maintain, and run the Smith College Student Government Association social media accounts on platforms including Instagram, TikTok, and the Smith Social Network. 
    2. All content published by the Public Relations Committee will abide by Smith College Policies – Student Code of Conduct, Brand Guidelines – at the discretion of the Committee, keeping in mind the mission of the college and the Student Government Association. 
    3. The Committee will read and review all submissions of organizations wanting to be promoted on any SGA platform at the discretion of the Public Relations Chair and Committee. 
  2. The Public Relations Committee shall bridge that gap between the student body and the Student Government Association to serve as a liaison to keep the student body informed. 
    1. The Committee will utilize SGA media platforms to publicize events, promote student-run organizations, and update the student body on Student Government progress. 
  3. The Public Relations Committee will publish a newsletter as needed.
  4. The Public Relations Committee will maintain internal records of Committee activities.

Updated August 2024